Tamilnadu State Board New Syllabus Samacheer Kalvi 12th Computer Applications Guide Pdf Chapter 18 Electronic Data Interchange – EDI Text Book Back Questions and Answers, Notes.

Tamilnadu Samacheer Kalvi 12th Computer Applications Solutions Chapter 18 Electronic Data Interchange – EDI

12th Computer Applications Guide Electronic Data Interchange – EDI Text Book Questions and Answers

Part I

Choose The Correct Answers

Question 1.
EDI stands for
a) Electronic Details Information
b) Electronic Data Information
c) Electronic Data Interchange
d) Electronic Details Interchange
Answer:
a) Electronic Details Information

Question 2.
Which of the following is an internationally recognized standard format for trade, transportation, insurance, banking and customs?
a) TSLFACT
b) SETFACT
c) FTPFACT
d) EDIFACT
Answer:
d) EDIFACT

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

What is the Greatest Common Factor of 12 and 18? … Greatest common factor (GCF) of 12 and 18 is 6.

Question 3.
Which is the first industry-specific EDI standard?
a) TDCC
b) VISA
c) Master
d) ANSI
Answer:
a) TDCC

Question 4.
UNSM stands for
a) Universal Natural Standard Message
b) Universal Notations for Simple Message
c) United Nations Standard Message
d) United Nations Service Message
Answer:
c) United Nations Standard Message

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 5.
Which of the following is a type of EDI?
a) Direct EDI
b) Indirect EDI
c) Collective EDI
d) Unique EDI
Answer:
a) Direct EDI

Question 6.
Who is called the father of EDI?
a) Charles Babbage
b) Ed Guilbert
c) Pascal
d) None of the above
Answer:
b) Ed Guilbert

Question 7.
EDI interchanges start with ……………. and end with ……………
a) UNA, UNZ
b) UNB, UNZ
c) UNA, UNT
d) UNB, UNT
Answer:
b) UNB, UNZ

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 8.
EDIFACT stands for
a) EDI for Admissible Commercial Transport
b) EDI for Advisory Committee and transport
c) EDI for Administration, Commerce, and Transport
d) EDI for Admissible Commerce and Trade
Answer:
c) EDI for Administration, Commerce, and Transport

Question 9.
The versions of EDIFACT are also called as
a) Message types
b) Subsets
c) Directories
d) Folders
Answer:
c) Directories

Question 10.
Number of characters in a single EDIFACT messages
a) 5
b) 6
c) 4
d) 3
Answer:
b) 6

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Part II

Short Answers

Question 1.
Define EDI.
Answer:
The Electronic Data Interchange (EDI) is the exchange of business documents between one trade partner and another electronically. It is transferred through a dedicated channel or – through the Internet in a predefined format without much human intervention.

Question 2.
List few types of business documents that are transmitted through EDI.
Answer:

  1. Delivery notes
  2. Invoices
  3. Purchase orders
  4. Advance ship notice
  5. Functional acknowledgments etc.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3.
What are the 4 major components of EDI?
Answer:
There are four major components of EDI. They are:

  1. Standard document format
  2. Translator and Mapper
  3. Communication software
  4. Communication network

Question 4.
What is meant by directories inEDIFACT?
Answer:

  • The versions of EDIFACT are also called as directories.
  • These EDIFACT directories will he revised twice a year.

Question 5.
Write a note on EDIFACT subsets.
Answer:
Due to the complexity, branch-specific subsets of EDIFACT have developed. These subsets of EDIFACT include only the functions relevant to specific user groups.
Example:

  • CEFIC – Chemical industry
  • EDIFURN – furniture industry
  • EDIGAS – gas business

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Part III

Explain In Brief Answer

Question 1.
Write a short note on EDI.

  • The Electronic Data Interchange (EDI)is the exchange of business documents between one trade partner and another electronically,
  • It is transferred through a dedicated channel or through the Internet in a predefined format without much human intervention,
  • It is used to transfer documents such as delivery notes, invoices, purchase orders, advance ship notices, functional acknowledgments, etc.

Question 2.
List the various layers of EDI.
Answer:
Electronic data interchange architecture specifies four different layers namely

  1. Semantic layer
  2. Standa, us translation layer
  3. Transport layer
  4. Physical layer

These EDI layers describe how data flows from one computer to another.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3.
Write a note on UN/EDIFACT.
Answer:

  • United Nations / Electronic Data Interchange for Administration, Commerce, and Transport
  • (UN / EDIFACT) is an international EDI – a standard developed under the supervision of the United Nations.
  • In 1987, the UN / EDIFACT syntax rules were approved as ISO: IS09735 standard by the International Organization for Standardization.
  • EDIFACT includes a set of internationally agreed standards, catalogs, and guidelines for the electronic exchange of structured data between independent computer systems.

Question 4.
Write a note on the EDIFACT message.
Answer:

  • The basic standardization concept of EDIFACT is that there are uniform message types called United Nations Standard Message (UNSM).
  • In so-called subsets, the message types can be specified deeper in their characteristics depending on the sector.
  • The message types, all of which always have exactly one nickname consisting of six uppercase English alphabets.
  • The message begins with UNH and ends with UNT.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 5.
Write about EDIFACT separators
Answer:
EDIFACT has the following punctuation marks that are used as standard separators.
Character Uses

Character

Uses

Apostrophe (‘) segment terminator
Plus sign (+) segment tag and data element separator
Colon (;) component data element separator
Question mark (?) Release character
Period (.) decimal point

Part IV

Explain In Detail

Question 1.
Briefly explain various types of EDI.
Answer:
The types of EDI were constructed based on how EDI communication connections and the conversion were organized. Thus based on the medium used for transmitting EDI documents the following are the major EDI types.

  1. Direct EDI
  2. EDI via VAN
  3. EDI via-FTP/VPN, SFTP, FTPS
  4. Web EDI
  5. Mobile EDI
  6. Direct EDI/Point-to-Point

It is also called as Point-to-Point EDI. It establishes a direct connection between various business stakeholders and partners individually. This type of EDI suits to larger businesses with a lot of day to day business transactions.

EDI via VAN:
EDI via VAN (Value Added Network) is where EDI documents are transferred with the support of third-party network service providers. Many businesses prefer this network model to protect them from the updating ongoing complexities of network technologies.

EDI via FTP/VPN, SFTP, FTPS:
When protocols like FTP/VPN, SFTP, and FTPS are used for the exchange of EDI-based documents through the Internet or Intranet it is called EDI via FTP/VPN, SFTP, FTPS.

Web EDI:
Web-based EDI conducts EDI using a web browser via the Internet. Here the businesses are allowed to use any browser to transfer data to their business partners. Web-based EDI is easy and convenient for small and medium organizations.

Mobile EDI:
When smartphones or other such handheld devices are used to transfer EDI documents it is called mobile EDI. Mobile EDI applications considerably increase the speed of EDI transactions.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 2.
What are the advantages of EDI?
Answer:

  • EDI was developed to solve the problems inherent in paper-based transaction processing and in other forms of electronic communication.
  • Implementing an EDI system offers a company greater control over its supply chain and allow it to trade more effectively. It also increases productivity and promotes operational efficiency.

The following are the other advantages of EDI.

  • Improving service to end-users
  • Increasing productivity
  • Minimizing errors
  • Slashing response times
  • Automation of operations
  • Cutting costs
  • Integrating all business and trading partners

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3.
Write about the structure of EDIFACT.
Answer:

  • EDIFACT is a hierarchical structure where the top level is referred to as an interchange, and lower levels contain multiple messages.
  • The messages consist of segments, which in turn consist of composites.
  • The final iteration is a data element.

Segment Tables

  • The segment table lists the message tags.
  • It contains the tags, tag names, requirements designator, and repetition field.
  • The requirement designator may be mandatory (M) or conditional (C).
  • The (M) denotes that the segment must appear at least once. The (C) denotes that the segment may be used if needed.
  • Example: CIO indicates repetitions of a segment or group between 0 and 10.

EDI Interchange

  • Interchange is also called an envelope.
  • The top-level of the EDIFACT structure is Interchange.
  • An interchange may contain multiple messages. It starts with UNB and ends with UNZ

EDIFACT message

  • The basic standardization concept of EDIFACT is that there are uniform message types called United Nations Standard Message (UNSM).
  • In so-called subsets, the message types can be specified deeper in their characteristics depending on the sector.
  • The message types, all of which always have exactly one nickname consisting of six uppercase English alphabets.
  • The message begins with UNH and ends with UNT

Service messages

  • To confirm/reject a message, CONTRL and APERAK messages are sent.
  • CONTRL- Syntax Check and Confirmation of Arrival of Message
  • APERAK – Technical error messages and acknowledgment

Data exchange

  • CREMUL – multiple credit advice
  • DELFOR- Delivery forecast
  • IFTMBC – Booking confirmation

EDIFACT Segment

  • It is the subset of messages.
  • A segment is a three-character alphanumeric code.
  • These segments are listed in segment tables.
  • Segments may contain one, or several related user data elements.

EDIFACT Elements

  • The elements are the piece of actual data.
  • These data elements may be either simple or composite.

EDI Separators
EDIFACT has the following punctuation marks that are used as standard separators.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

12th Computer Applications Guide Electronic Data Interchange – EDI Additional Important Questions and Answers

Part A

Choose The Correct Answers

Question 1.
……………………. is the exchange of business documents between one trade partner and another electronically.
(a) EDI
(b) UDI
(c) FDI
(d) DDI
Answer:
(a) EDI

Question 2.
First EDI standards were released by ………..
a) EDI
b) EFT
c) EDIA
d) TDCC
Answer:
d) TDCC

Question 3.
……………………. is a paperless trade.
(a) EDI
(b) XML
(c) EDIF
(d) EFT
Answer:
(a) EDI

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 4.
………… establishes a direct connection between various business stakeholders
and partners individually.
a) Direct EDI
b) EDI via VAN
c) Web EDI
d) Mobile EDI
Answer:
a) Direct EDI

Question 5.
Electronic data interchange architecture specifies ……………. different layers.
a) two
b) three
c) four
d) five
Answer:
c) four

Question 6.
TDCC was formed in the year …………………….
(a) 1964
(b) 1966
(c) 1968
(d) 1970
Answer:
(c) 1968

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 7.
In ……………… UN created the EDIFACT to assist with the global reach of technology in E-Commerce.
a)1985
b)1978
c)1974
d)1975
Answer:
a)1985

Question 8.
Expand EDIA
(a) Electronic Data Interchange Authority
(b) Electronic Data Information Association
(c) Electronic Data Interchange Association
(d) Electronic Device Interface Amplifier
Answer:
(c) Electronic Data Interchange Association

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 9.
Which of the following is for the exchange of EDI-based documents through the Internet?
a) FTP/VPN
b) SFTP
c) FTPS
d) All of the above
Answer:
d) All of the above

Question 10.
EDIA has become …………………….. committee.
(a) ANSIXI2
(b) ANSIXI3
(c) ANSIXI4
(d) ANSIX15
Answer:
(a) ANSIXI2

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Fill In The Blanks:

1. ……….. was developed to solve the problems inherent in paper-based transaction processing.
Answer:
EDT

2. ………….. is also called as Point-to-Point EDI.
Answer:
Direct EDT

3. Interchange is also called…………..
Answer:
Envelope

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

4. EDT is ……………… Trade.
Answer:
Paperless

5. EFT is …………….. Payment
Answer:
Paperless

6. ………… is “the computer-to-computer interchange of strictly formatted messages.
Answer:
EDI

7. …………….. EDI is easy and convenient for small and medium organizations.
Answer:
Web-based

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

8. The …………. is the most critical part of the entire EDI.
Answer:
standard

Abbreviations

  1. EDI – Electronic Data Interchange
  2. EFT – Electronic Transfer
  3. TDCC – Transportation Data Coordinating Committee
  4. EDIA – Electronic Data Interchange Association
  5. ANSI – American National Standards Institute
  6. VAN – Value Added Network
  7. ANSI ASC – American National Standards Institute Accredited Standard Committee
  8. GTDI – Guideline for Trade Data Interchange
  9. UN/ECE/ – United -Nations Economic Commission for Europe
  10. UN/EDIFACT -United Nations / Electronic Data Interchange for Administration, Commerce, and Transport
  11. UNSM -United Nations Standard Message

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Assertion And Reason
Question 1.
Assertion (A): According to the National Institute of Standards and Technology, EDI is the computer-to-computer interchange of strictly formatted messages that represent documents other than monetary instruments.
Reason(R): The Electronic Data Interchange (EDI) is the exchange of business documents between one trade partner and another electronically.
a) Both (A) and (R) are correct and (R) ¡s the correct explanation of (A)
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)
c) (A) is true and (R) is false
d) (A) is false and (R) is true
Answer:
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)

Question 2.
Assertion(A): EFT is “Paperless Trade”
Reason(R): The Electronic Data Interchange (EDI) is the exchange of business documents between one trade partner and another electronically.
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)
c) (A) is true and (R) is false
d) (A) is false and (R) is true
Answer:
d) (A) is false and (R) is true

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3,
Assertion (A): United Nations / Electronic Data Interchange for Administration, Commerce, and Transport (UN / EDIFACT) is an international EDI – a standard developed under the supervision of the United Nations.
Reason(R): In 1985, the UN / EDIFACT syntax rules were approved as ISO: IS09735 standard by the International Organization for Standardization.
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)
c) (A) is true and (R) is false
d) (A) is false and (R) is true
Answer:
c) (A) is true and (R) is false

Question 4.
Assertion (A): The segment table lists the message tags.
Reason(R): It contains the tags, tag names, requirements designator, and repatriation field.
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)
c) (A) is true and (R) is false
d) (A) is false and (R) is true
Answer:
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 5.
Assertion (A): The top level of EDIFACT structure is Interchange.
Reason(R): Interchange is also called an envelope. An interchange may contain multiple messages. It starts with UNB and ends with UNZ
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)
b) Both (A) and (R) are correct, but (R) is not the correct explanation of (A)
c) (A) is true and (R) is false
d) (A) is false and (R) is true
Answer:
a) Both (A) and (R) are correct and (R) is the correct explanation of (A)

Short Answer Questions

Question 1.
Who is the father of EDI?
Answer:
Ed Guilbert is called the father of EDI

Question 2.
What is Paperless trade?
Answer:
The exchange of business documents between one trade partner and another electronically is called Paperless trade.

Question 3.
What is Paperless Payment?
Answer:
Transfer of money from one bank account to another, via computer-based systems, is known as Paperless payment

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 4.
What is another name of Direct EDI?
Answer:
Another name of Direct EDI is Point-to-Point EDI.

Question 5.
How many alphabets require for EDI messages?
Answer:
Every EDI message requires six uppercase English Alphabets

Match The Following:

1. EDI – Booking confirmation
2. EFT – Paperless Trade
3. EDIFACT – Envelope
4. Interchange – Delivery forecast
5. CEFIC – Directories
6. EDIFURN – Chemical industry
7. EDIGAS – Technical error
8. CONTRL – Multiple credit advice
9. APERAK – Furniture industry
10. CREMUL – Arrival of Message
11. DELFOR – Gas business
12. IFTMBC – Paperless Payment

Answers
1. Paperless Trade
2. Paperless Payment
3. Directories
4. Envelope
5. Chemical industry
6. Furniture industry
7. Gas business
8. Arrival of Message
9. Technical error
10. Multiple credit advice
11. Delivery forecast
12. Booking confirmation

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Find The Odd One On The Following

1. (a) Deliver/ Notes
(b) Invoices
(c) Advance Ship Notice
(d) EDIFACT
Answer:
(d) EDIFACT

2. (a) EDIFACT
(b) XML
(c) CDMA
(d) ANSI ASCX12
Answer:
(c) CDMA

3. (a) Direct EDI
(b) InDirectEDI
(c) Web EDI
(d) Mobile EDI
Answer:
(b) InDirectEDI

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

4. (a) FTP/VPN
(b) HTTP
(c) SFTPP
(d) FTPS
Answer:
(b) HTTP

5. (a) Dial-Up Line
(b) I way
(c) point to point
(d) Internet
Answer:
(c) point to point

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

6. (a) Email
(b) MIME
(c) HTTP
(d) ANSI X12
Answer:
(d) ANSI X12

7. (a) Transport Layer
(b) Semantic Layer
(c) Application Layer
(d) physical Layer
Answer:
(c) Application Layer

8. (a) Standards
(b) Catalogs
(c) TDCC
(d) guidelines
Answer:
(c) TDCC

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

9. (a) CREMUL
(b) DELFOR
(c) APERAK
(d) IFTMBC
Answer:
(c) APERAK

10. (a) Segment Terminator
(b) : – component data
(c) ? – data element separator
(d). – decimal point
Answer:
(c) ? – data element separator

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Important Years To Remember:

1975 First EDI standards were released by TDCC
1977 Drafting and using an EDI project begin
1978 TDCC is renamed as Electronic Data Interchange Association (EDIA)
1979 ANSI ASC developed ANSI X12
1985 UN created the EDIFACT
1986 UN/EDIFACT is officially proposed
1987 UN / EDIFACT syntax rules were approved

Part B

Short Answers

Question 1.
What is VAN?
Answer:
A value-added network is a company, that is based on its own network, offering EDI services to other businesses. A value-added network acts as an intermediary between trading partners. The principal operations of value-added networks are the allocation of access rights and providing high data security.

Question 2.
What are the types of EDI?
Answer:

  1. Direct EDI
  2. EDI via VAN
  3. EDI via FTP/VPN, SFTP, FTPS
  4. Web EDI
  5. Mobile EDI

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3.
Write a short note on the Segment Table?
Answer:
Segment Tables:
The segment table lists the message tags. It contains the tags, tag names, requirements designator, and repetitation field. The requirement designator may be mandatory (M) or conditional (C). The (M) denotes that the segment must appear atleast once. The (C) denotes that the segment may be used if needed.

Question 4.
Mention some International accepted EDI Standards.
Answer:

  • EDIFACT
  • XML
  • ANSI
  • ASC XI2,

Part C

Brief Answers

Question 1.
Write a short note on EDIFACT Structure.
Answer:

  • EDIFACT is a hierarchical structure where the top level is referred to as an interchange, and lower levels contain multiple messages.
  • The messages consist of segments, which in turn consist of composites.
  • The final iteration is a data element.

Question 2.
What is EDI interchange?
Answer:

  • The top-level of the EDIFACT structure is Interchange.
  • An interchange may contain multiple messages.
  • It starts with UNB and ends with UNZ

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 3.
What is the EDI segment?
Answer:

  • A segment is a three-character alphanumeric code.
  • These segments are listed in segment tables.
  • Segments may contain one, or several related user data elements.

Question 4.
Write a note on EDI Interchange?
Answer:
EDI Interchange:
Interchange is also called an envelope. The top-level of the EDIFACT structure is Interchange. An interchange may contain multiple messages. It starts with UNB and ends with UNZ.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Part D

Detailed Answers

Question 1.
Explain EDI standards?
Answer:
EDI Standards:

  • The standard is the most critical part of the entire EDI. Since EDI is the data transmission and information exchange in the form of an agreed message format, it is important to develop a unified EDI standard.
  • The EDI standard is mainly divided into the following aspects: basic standards, code-standards, message standards, document standards, management standards, application standards, communication standards, and security standards.
  • The first industry-specific EDI standard was the TDCC published by the Transportation Data Coordinating Committee in 1975.
  • Then other industries started developing unique standards based on their individual needs. E.g. WINS in the warehousing industry.
  • Since the application of EDI has become more mature, the target of trading operations is often not limited to a single industry.
  • In 1979, the American National Standards Institute Accredited Standard Committee (ANSI ASC) developed a wider range of EDI standards called ANSI XI2.
  • On the other hand, the European region has also developed an integrated EDI standard. Known as GTDI (Guideline for Trade Data Interchange).
  • ANSI X12 and GTDI have become the two regional EDI standards in North America and Europe respectively.
  • After the development of the two major regional EDI standards and a few years after the trial, the two standards began to integrate and conduct research and development of common EDI standards.
  • Subsequently, the United Nations Economic Commission for Europe (UN/ECE/WP.4) hosted the task of the development of international EDI standards. In 1986, UN/EDIFACT is officially proposed. The most widely used EDI message standards are the United Nations EDIFACT and the ANSI X12.

Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI

Question 2.
Draw the structure of the UN/EDIFACT message.
Samacheer Kalvi 12th Computer Applications Guide Chapter 18 Electronic Data Interchange – EDI 1

Leave a Reply